1st July | Fran Langdon back

How to PR a venue opening – it’s an art form!

From museums and heritage attractions, through to bowling centres and bars, our clients are often either reopening their venues following a refurbishment, or opening brand new ones. But when it comes to the crunch, the old adage of ‘build it and they will come’ doesn’t really apply. In reality, a high energy programme designed to drive awareness and excitement at a local level, both in the run up to and after launch, is critical when it comes to delivering footfall and hitting commercial targets. Here are some tips for dreaming up a water tight PR and communications strategy to make your opening go with a bang: Decide what the most important thing you need to achieve is – is it a busy opening night, or brand awareness in the local area, for example? Knowing this will help develop appropriate tactics that will work hard for you. Kick the press juggernaut into gear early – pre-promote the opening to local media, invite the news team to the opening night and then use photography from the night to achieve a second wave of press coverage. Photography – make sure any photography you take on the night is of a professional standard. Make a brief that covers off everything you might need going forward – from shots for local media to shots for Point of Sale – and stick to it. Hold a launch night – they bring focus, help create a sense of excitement and outwardly demonstrate to people that your venue is the place to be. Make sure your campaign is integrated – for a truly successful launch, as many audience groups as possible must be targeted, from solus emails to your database, to direct marketing and ramped up activity on social media. Work with local bloggers to pre-promote the opening night and review your venue – it’s an impactful way of delivering quality press coverage to a different audience and making them your unofficial brand ambassadors for life. They’ll also support you on social media, increasing your natural reach inestimably. Know your area – some tactics such as guerrilla marketing will work better in smaller areas, whilst in bigger areas, towns or cities often something more brazen may be required. Get feet on the ground – there is no substitute for local networking, from sending out your venue’s staff with information about the opening night to putting promo teams on the streets with details of opening offers. Spend wisely – big ticket items such as out of home advertising can be very powerful, but spending more money doesn’t always equal getting more impact. Be true to your brand and stand out – make sure whatever final tactics you decide upon inherently communicate your brand’s messages to consumers and – whatever happens – make them memorable! { "@context": "https://schema.org", "@type": "HowTo", "name": "How to PR a Venue Opening", "description": "A step-by-step guide to creating a PR and communications strategy for a successful venue opening.", "image": "https://rtc.london/wp-content/uploads/your-image.jpg", "totalTime": "PT10M", "estimatedCost": { "@type": "MonetaryAmount", "currency": "GBP", "value": "Varies" }, "supply": [ { "@type": "HowToSupply", "name": "Venue PR Strategy" }, { "@type": "HowToSupply", "name": "Press and Media Contacts" }, { "@type": "HowToSupply", "name": "Social Media and Marketing Plan" } ], "tool": [ { "@type": "HowToTool", "name": "Photography and Videography Equipment" }, { "@type": "HowToTool", "name": "Email Marketing Software" }, { "@type": "HowToTool", "name": "Social Media Management Platforms" } ], "step": [ { "@type": "HowToStep", "name": "Define Your Key Objectives", "text": "Determine the most important outcome for your venue opening, such as attracting a large crowd on opening night or building brand awareness in the local area." }, { "@type": "HowToStep", "name": "Launch Your Press and Media Strategy Early", "text": "Pre-promote the opening with local media, invite journalists and influencers, and use post-event photography to extend media coverage." }, { "@type": "HowToStep", "name": "Ensure High-Quality Event Photography", "text": "Take professional-grade photos of the venue and event to use for media coverage, social media, and future marketing efforts." }, { "@type": "HowToStep", "name": "Host a Launch Night Event", "text": "A dedicated launch night creates buzz, attracts key influencers, and establishes your venue as a must-visit location." }, { "@type": "HowToStep", "name": "Use an Integrated Marketing Approach", "text": "Engage multiple audience groups through email marketing, social media campaigns, direct outreach, and on-the-ground promotions." }, { "@type": "HowToStep", "name": "Leverage Local Bloggers and Influencers", "text": "Invite local bloggers to attend and review your venue, helping generate organic buzz and strong social media engagement." }, { "@type": "HowToStep", "name": "Know Your Area for Tactical Marketing", "text": "Use guerrilla marketing in smaller areas or bold, high-impact strategies in larger cities to maximize visibility." }, { "@type": "HowToStep", "name": "Maximize Local Networking", "text": "Send your venue staff to engage with the community, distribute flyers, and promote special offers to potential customers." }, { "@type": "HowToStep", "name": "Allocate Your Budget Wisely", "text": "Large-scale advertising can be impactful, but strategic spending on influencer marketing and direct promotions can yield better results." }, { "@type": "HowToStep", "name": "Stay True to Your Brand and Make an Impact", "text": "Ensure all PR efforts align with your brand messaging and leave a memorable impression on your audience." } ] }